Good advice

24. januar 2024

Choose the perfect meeting package: Tips and tricks for successful meetings

When faced with organizing a meeting or a conference, one is faced with a number of important decisions that can greatly impact the success of the event.

Mødepakke, mødepakker i Forskerparken og Videnbyen

When organizing a meeting or a conference, one is faced with a number of important decisions that can greatly impact the success of the event. The right meeting place and the appropriate meeting package are crucial factors that require careful consideration. Meetings are not just about gathering people in a room; they are an opportunity to inspire, engage, and create lasting connections. With the right setup, a meeting can become a powerhouse of ideas, collaboration, and innovation.

In this context, Science Parks of Southern Denmark offers a unique combination of professional facilities and customized meeting packages, designed to meet a wide range of needs. From the most intimate brainstorming sessions to large, formal conferences, Science Parks of Southern Denmark offers a diverse selection of meeting rooms in Odense and package solutions that can be precisely tailored to each unique event.

This guide will help you navigate the choice of the perfect meeting package for your needs.

1. What is a meeting package?

A meeting package is a comprehensive solution that includes the rental of meeting rooms and associated services such as catering and technical facilities. The ideal package considers all aspects of the meeting, from comfortable furniture to advanced technology, ensuring a seamless execution.

2. Choose the right meeting room and meeting package

The choice of meeting venue and package should be carefully matched to the unique purpose of the meeting. Consider the venue’s atmosphere, location, and capacity, as well as how these elements can support and enhance the meeting’s efficiency and comfort.

3. Facilities and services

Investigate whether the venue offers necessary facilities such as AV equipment and Wi-Fi. Pay attention to the availability of catering options, and whether they can be adapted to meet special dietary needs. Also check if the venue offers additional services, such as event coordination, which can help ease the burden for the organizer.

4. Timing and planning

Careful consideration of the meeting’s timing is crucial. It is important to plan well in advance and take into account the availability of the participants. For larger events, consider how far in advance the venue needs to be booked.

5. Entertainment and activities

To ensure a dynamic and engaging meeting experience, it may be useful to include activities or entertainment. This can be especially relevant for longer meetings or conferences, where such elements can help promote networking and give participants a well-deserved break.

6. Meeting agenda and speakers

A clear and well-thought-out agenda with relevant speakers is essential. Plan an agenda that not only covers the key topics but also allows time for networking and interaction among participants.

Need assistance?

Through this guide, we have delved into the art of choosing the right meeting package, which can be key to a successful and memorable meeting. From understanding what a meeting package entails to identifying the critical factors to consider in the choice, we hope these insights will be useful in your planning.

Now it’s up to you to put this knowledge into play. Whether it’s a small brainstorming session or a large conference, the right considerations about meeting packages and facilities will ensure that your meeting not only meets but exceeds expectations. If you want to explore further or need assistance in choosing the ideal meeting package and venue, we encourage you to take the next step.

Thank you for taking the time to read our guide. For questions, further information, or assistance in planning your meeting, feel free to contact us. We are here to help make your next meeting experience both productive and enjoyable.

Contact for further help:

Mari Vera Birkeslund
Event and Information Videnbyen
Phone: +45 6315 7101