MEETING ROOMS

Professional meeting rooms in Odense close to
the motorway

Could your company use a meeting room in Odense
close to the motorway?






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    DISCOUNT DEALS

    Save 15%
    on your meetings

    We offer all loyal customers a 15% discount on every third meeting booked. You’ll get the same service, or even better when we know your needs and you know 100% what to expect. The three meetings must be held within 12 months.

    You can also make a discount deal with us with a saving of 10% on each meeting. Contact us and hear about your discount options.

    “Meeting rooms at a wonderfully central location”

    We are in safe hands when we book meeting rooms at Science Parks of Southern Denmark. We know what we’re getting and we know everything’s in order when we arrive.

    Lars Ahrendtsen

    BlueTech Cluster

    OUR FACILITIES

    Which meeting rooms do Science Parks of Southern Denmark offer?

    If you haven’t booked a meeting room with us before it can be difficult to imagine what the options are.

    Below you can see pictures and descriptions of all our meeting rooms in Videnbyen and Forskerparken. It will provide you with a sense of our meeting facilities and if the layout of the room suits the purpose of your meeting.

    OVERVIEW OF ROOMS

    Our meeting rooms

    Meeting room 1
    6 people

    Meeting room 1

    Small meeting room with space for six people. In the room, you’ll find a 55” screen with a connection option for your pc and a whiteboard.

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    Meeting room 2
    16 people

    Meeting room 2

    Large light meeting room with space for 16 people. In the room, you’ll find equipment for video conferencing and an 86” screen with a connection option for your pc.

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    Meeting room 3
    10 people

    Meeting room 3

    Nice and light meeting room with space for 10 people. In the room, you’ll find video conferencing equipment and a 60” screen with a connection option for your pc and a whiteboard.

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    Meeting room 4
    6 people

    Meeting room 4

    Small comfy meeting room with space for six people. In the room, you’ll find a 55” screen with a connection option for your pc and a whiteboard.

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    Meeting room 5
    8 people

    Meeting room 5

    Nice and airy meeting room with space for eight people. In the room, you’ll find a 55” screen with a connection option for your pc and a whiteboard.

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    Meeting room 6
    16 people

    Meeting room 6

    This meeting room contains a large conference table with room for 16 people. In the room, you’ll find video conferencing equipment and a 75” screen and a whiteboard.

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    Meeting room 7
    14 people

    Meeting room 7

    This meeting room contains a large conference table with room for 14 people. In the room, you’ll find video conferencing equipment and a 75” screen and a whiteboard.

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    Meeting room 8
    12 people

    Meeting room 8

    This meeting room contains a large conference table with room for 12 people. In the room, you’ll find video conferencing equipment and a 75” screen and a whiteboard.

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    The Pink Suite
    18 people

    The Pink Suite

    Beautifully decorated meeting room with space for 18 people – perfect for meetings and smaller workshops. There’s access to a large roof terrace where you and your guests can enjoy a game of miniature golf or enjoy the fresh air. There’s an elevator nearby. The room contains of 1 big table and 18 soft office chairs on wheels. In the room, you will find video conferencing equipment with a good sound system and an 80” screen with the option for both wired and wireless connection of your own PC

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    The Orange Meeting room
    24 people

    The Orange Meeting room

    Large and spacious meeting room for up to 24 people – perfect for meetings and smaller workshops or tuition. The room is on the ground level with direct access to the cafeteria. The room contains 10 two-person tables on wheels and 24 conference chairs on wheels. In the room, you’ll find equipment for video conferencing and a 65” screen with a connection option for your pc. The layout of the room and the placement of the screen can be seen in the illustrations and photos on the left.

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    The Beige Box
    8 people

    The Beige Box

    Lovely small meeting room on the ground floor. The meeting room is furnished with 2 square meeting tables with space for 8 people. In the room, you will find a 48” screen with the option to connect your own PC via HDMI

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    The Blue Bubble
    8 people

    The Blue Bubble

    Nice small meeting room on the ground floor. The meeting room is furnished with 2 square meeting tables with space for 8 people. In the room, you will find a 48” screen with the option to connect your own PC via HDMI

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    The Green View
    12 people

    The Green View

    Spacious meeting room with space for 12 people. It is located on the ground floor and is perfect for smaller meetings.

    The room is equipped with video conferencing equipment and a 72″ screen with the option to connect your own PC via HDMI or wirelessly

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    Podcast studio

    Podcast studio

    Specially designed podcast studio with acoustic walls ideal for sound recordings, podcasts and various other kinds of recordings. The studio can be used for online tuition, video podcasts, product videos, etc. There are lights, greenscreen, video equipment and a variety of microphones, which can be used together or separately. The podcast studio is suitable for a host and up to two guests at the same time.

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    PRICE PACKAGES

    Meeting packages and prices

    Lecture package

    Lecture package

    Max. three hours (between 8 am – 4 pm)

    • Meeting room including AV equipment and free WIFI
    • Coffee, tea and water ad lib.
    • Cake or freshly baked croissant
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    DKK 175 per person (min. five people)

    Half day package

    Half day package

    Between 8 am – 12 pm or 12 pm – 4 pm

    • Meeting room including AV equipment and free WIFI
    • Coffee, tea and water ad lib.
    • Snacks
    • Big breakfast buffet (morning)
    • Sandwich or lunch buffet of the day, including one water or soft drink
    • Afternoon cake and fruit (afternoons)
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    DKK 345 per person (min. five people)

    Whole day package

    Whole day package

    Between 8 am – 4 pm

    • Meeting room including AV equipment and free WIFI
    • Coffee, tea and water ad lib.
    • Snacks
    • Big breakfast buffet
    • Sandwich or lunch buffet of the day, including one water or soft drink
    • Afternoon cake and fruit
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    DKK 445 per person (min. five people)

    GUIDED TOURS

    Tours with
    exclusive insights

    Do you need a break in your meeting, we offer unique tours at the Technological Institute and Nation of Health, both with offices and exhibitions in Forskerparken. Both offer exclusive insights into the news robot technologies and the Danish innovative solutions in practice.

    We offer customer-adjusted and flexible arrangements, which can be varied in length and content so it suits your wishes.

    Call or write to meeting coordinator Mette and hear more.

    CLOSE TO NATURE

    Meetings in nature

    A new meeting trend is to use nature as your meeting room. Nature creates a different space for human interaction and therefore also a different room for learning and development.

    Our meeting rooms are situated in scenic surroundings, and we offer two walk’n’talk routes of different lengths, because:

    • Walk’n’talk makes your meetings less formal
    • Walk’n’talk energises
    • Walk’n’talk sparks creativity
    • Walk’n’talk breaks down barriers
    See our walk’n’talk routes
    pdf 2 MB

    LET US HELP YOU

    We make it easy for you

    We oversee all details surrounding your meeting and you can concentrate on its content.

    Besides our fine service, you also get:

    1. Good location close to the motorway
    2. Free parking right outside the door
    3. Unique meeting facilities
    4. Modern meeting rooms

    FAQ

    Get answers to your questions

    How do I get the most out of my meeting room by way of flexible meeting planning?

    The meeting’s form and whether you’ll need group work, presentations or tuition will typically influence your choice of a meeting room. If the meeting requires group work or interaction, it may be necessary with a meeting room with space for groups and tables. If the meeting on the other hand includes presentations an auditorium or a larger meeting room with a podium or stage might be more appropriate.

    How do I find the perfect meeting room for my needs

    You’ll need to define your needs, look online, read reviews and ratings, contact meeting facility providers and visit the meeting rooms in person before you rent.

    How can I make sure that the meeting room is accessible at the required time?

    You should always book in advance and confirm your reservation with the meeting facility provider.

    How can I negotiate a better deal for the meeting room?

    At Science Parks of Southern Denmark, you can always get a better deal if you enter into a long-term contract with us.
     

    What is included in the rent?

    At Science Parks of Southern Denmark, the following is included in the rent: AV equipment, WIFI, whiteboards and flipcharts, catering and the assistance of the staff. In addition, of course, cleaning and access to common facilities such as toilets and cafeteria.
     

    How can I adjust and design a meeting room to conform to my needs?

    Contact the meeting coordinators at Science Parks of Southern Denmark about your specific needs and demands so we can help you tailor the room to your preferences.  This could concern the design, AV equipment, catering or schedule.

    How can I ensure that the technology in the meeting room is of good quality and works optimally?

    At Science Parks of Southern Denmark, we always help with testing the equipment before the meeting. We are at your service if you need assistance with sound- or video units, internet access or other technological units.
     

    How can I ensure that the meeting room is clean and presentable before the meeting?

    At Science Parks of Southern Denmark, our daily cleaning staff ensures that the meeting room is clean and presentable.

    How can I choose the best location for my meeting?

    It is important that you choose a location easily accessible for the participants. Consider public transport, parking facilities and accessibility by car.

    How can I make sure that the meeting room is the correct size for the number of participants?

    At Science Parks of Southern Denmark, we always make sure to provide you with a meeting room suitable for the size of your meeting. You can also check the pictures and descriptions of the meeting rooms on our home page. You’re of course welcome to drop by and see the rooms for yourself.

    How can I plan efficient meetings and presentations in the meeting room?

    You need to start planning your meeting well ahead of time. Test the technical equipment and make sure that your presentation is interactive and engaging. Finish the meeting or presentation by summarising the most important points and by facilitating an evaluation.

    Is there space to charge electric cars?

    It is possible to charge cars in Forskerparken. The charging stations (22kW CLEVER charging stations) fit all modern electric cars on the Danish market and eight cars can be charged simultaneously.

    How are the parking facilities when you hold a meeting at the Science Parks of Southern Denmark?

    There’s free parking in both Forskerparken and Videnbyen ­– all together around 500 spaces. Furthermore, you can charge your electric vehicle in Forskerparken where you’ll find a CLEVER charging station where eight cars can be charged simultaneously.

    Some of our participants have allergies. Can the catering manage gluten- and lactose-free food?

    It is possible to have food without gluten or lactose. It is always a good idea to inform of allergies well ahead of the meeting.

    We have participants with handicaps. Will this be a problem?

    No, it will not be a problem. All conference rooms are either on ground level or there’s an elevator to the rooms or to the toilets.

    Are you interested
    in hearing more?

    If you are interested in learning more about our commercial leases in Odense we’re ready to guide you and answer your queries. Enter your information in the form and we’ll be in contact quickly.